agenda template · Free download
1-on-1 Meeting Agenda Template
A reusable 1-on-1 meeting agenda template that keeps weekly manager check-ins focused on the employee, blockers, growth, and clear action items.
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What you get
- A shared agenda structure that puts the employee first
- Prompts for wins, blockers, feedback, and growth
- An action-item log to carry across meetings
- A rotation of deeper questions to avoid status-update ruts
Template preview
A preview of the structure. Download the PDF or CSV for the complete, ready-to-use version.
Meeting details
- Employee
- Manager
- Date
- Cadence— weekly / fortnightly
Open (5 min)
- 1.Quick personal check-in — how are you doing, really?
- 2.Review action items from last time
Employee's topics (employee-led)
- What's top of mind for you this week?
- Any wins or progress worth celebrating?
- What's blocking or frustrating you?
- Where do you need a decision or support from me?
Manager's topics
- Feedback to share (positive and constructive)
- Context or priorities you should know about
- Check-in on key goals and projects
Rotating deeper questions
Pick one or two each meeting so 1:1s don't collapse into status updates.
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How to use this template
- 1
Make it a shared doc
Keep one running agenda per report that both of you can add topics to before each meeting.
- 2
Let the employee lead
Start with their topics first — the 1:1 is their time, not a status report for you.
- 3
Close with actions
End every meeting by capturing owners and due dates, then review them at the top of the next one.
Frequently asked questions
How often should 1-on-1s be?
Weekly or fortnightly works for most teams. Consistency matters more than length — a focused 25-minute weekly slot beats an hour that keeps getting cancelled.
Who should own the agenda?
Both of you, but the employee's topics come first. The 1:1 is their time to raise blockers, ask for support, and talk growth — not a status report for the manager.
What if there's nothing urgent to discuss?
Use the rotating questions to go deeper on growth, motivation, and how the relationship is working. Quiet weeks are the best time for those conversations.