tracker template · Free download
Employee Attendance Tracker
An employee attendance tracker to record present, absent, late, and leave status by day so managers can spot patterns and keep accurate attendance records.
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What you get
- A daily attendance grid with a clear status code for each employee
- A monthly summary of present, absent, and late days per person
- A status key covering present, remote, late, sick, and leave
- A patterns note to help you act on recurring absenteeism
Template preview
A preview of the structure. Download the PDF or CSV for the complete, ready-to-use version.
Tracker details
- Team / department
- Month
- Working days this month
Status key
P = Present, R = Remote, L = Late, S = Sick, V = Vacation/Leave, A = Absent (unplanned), H = Holiday. Use one code per cell per working day.
Daily attendance (sample week — extend for the full month)
| Employee | Mon | Tue | Wed | Thu | Fri |
|---|---|---|---|---|---|
| Alex Rivera | P | P | R | P | L |
| Jordan Lee | P | S | S | P | P |
Monthly summary
| Employee | Present | Remote | Late | Sick | Leave | Absent |
|---|---|---|---|---|---|---|
| Alex Rivera | ||||||
| Jordan Lee |
Attendance rate = present + remote days divided by total working days. Unplanned absences (A) are the metric to watch — three or more in a rolling month is a common trigger for a check-in.
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How to use this template
- 1
Mark status daily
Enter a status code for each employee every working day using the key below.
- 2
Tally at month end
Count each status type per employee and record it in the monthly summary.
- 3
Review patterns
Flag anyone trending toward frequent lateness or absence for a supportive check-in.
Frequently asked questions
How do I calculate an attendance rate?
Divide attended days (present plus remote) by the total scheduled working days in the period, then multiply by 100. Track it per employee and as a team average to spot drift over time.
What counts as an absence versus leave?
Leave is planned and approved time off and should not count against attendance. Absence is unplanned and unapproved. Keeping them separate keeps the tracker fair and the data meaningful.
How should I use attendance patterns?
Look for recurring lateness or absences, especially around weekends. Use the data to start a supportive conversation, not to punish — patterns often point to a workload, health, or commute issue worth solving.