tracker template · Free download
Employee Attendance Tracker
An employee attendance tracker for daily status, an absence log with return-to-work prompts, and Bradford Factor scoring to spot absence patterns.
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What you get
- A daily attendance grid with a clear status code for each employee
- A monthly summary of present, absent, and late days per person
- A status key covering present, remote, late, sick, and leave
- An absence log with notification and return-to-work tracking
- Bradford Factor scoring with trigger points to surface frequent short absences
Template preview
A preview of the structure. Download the PDF or CSV for the complete, ready-to-use version.
Tracker details
- Team / department
- Month
- Working days this month
Status key
P = Present, R = Remote, L = Late, S = Sick, V = Vacation/Leave, A = Absent (unplanned), H = Holiday. Use one code per cell per working day.
Daily attendance (sample week — extend for the full month)
| Employee | Mon | Tue | Wed | Thu | Fri |
|---|---|---|---|---|---|
| Alex Rivera | P | P | R | P | L |
| Jordan Lee | P | S | S | P | P |
Monthly summary
| Employee | Present | Remote | Late | Sick | Leave | Absent |
|---|---|---|---|---|---|---|
| Alex Rivera | ||||||
| Jordan Lee |
Attendance rate = present + remote days divided by total working days. Unplanned absences (A) are the metric to watch — three or more in a rolling month is a common trigger for a check-in.
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How to use this template
- 1
Mark status daily
Enter a status code for each employee every working day using the key below.
- 2
Tally at month end
Count each status type per employee and record it in the monthly summary.
- 3
Log and score absences
Record each absence in the absence log, then use the spells and days columns to calculate a Bradford Factor score that highlights frequent short absences.
- 4
Review patterns and follow up
Flag anyone trending toward frequent lateness or absence for a supportive check-in, and run a return-to-work conversation after longer or repeated absences.
Frequently asked questions
How do I calculate an attendance rate?
Divide attended days (present plus remote) by the total scheduled working days in the period, then multiply by 100. Track it per employee and as a team average to spot drift over time.
What counts as an absence versus leave?
Leave is planned and approved time off and should not count against attendance. Absence is unplanned and unapproved. Keeping them separate keeps the tracker fair and the data meaningful.
How should I use attendance patterns?
Look for recurring lateness or absences, especially around weekends. Use the data to start a supportive conversation, not to punish — patterns often point to a workload, health, or commute issue worth solving.
What is the Bradford Factor?
It is a scoring method that weights the number of separate absence spells more heavily than total days, since frequent short absences are more disruptive. The formula is spells x spells x total days. Use it to flag people for a supportive conversation.
What is a return-to-work conversation?
A short, informal chat when someone comes back from absence. It confirms they are well enough to work, catches any underlying issue early, and signals that absences are noticed and supported rather than ignored.