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Exit Interview Template
An exit interview template with structured questions on role, manager, culture, and reasons for leaving so you capture honest feedback and reduce future turnover.
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What you get
- A complete set of exit interview questions across key themes
- Rating scales plus open-ended prompts for honest feedback
- A 'reason for leaving' section to spot turnover patterns
- Guidance on running the conversation respectfully
Template preview
A preview of the structure. Download the PDF or CSV for the complete, ready-to-use version.
Interview details
- Employee name
- Role / team
- Tenure
- Last working day
Reason for leaving
- 1.What prompted you to start looking for a new role?
- 2.What does your new role offer that this one didn't?
- 3.Was there a single moment or issue that tipped the decision?
- 4.Is there anything that could have changed your mind?
Role & workload
- 1.Did the role match what you expected when you joined?
- 2.Did you have the tools, resources, and clarity to do your job well?
- 3.How manageable was your workload and work-life balance?
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How to use this template
- 1
Schedule before the last day
Hold the interview in the final week, ideally with HR rather than the direct manager for candour.
- 2
Set the tone
Explain the feedback is confidential and used to improve, then listen more than you talk.
- 3
Capture and aggregate
Record responses consistently so you can spot patterns across leavers over time.
Frequently asked questions
Who should run the exit interview?
Usually HR rather than the direct manager, so the departing employee feels safe being honest — especially if the manager is part of the reason for leaving.
When should the exit interview happen?
In the final week, once the decision is firm but before the last day. Late enough for candour, early enough that the person is still engaged.
What do I do with the feedback?
Record it consistently and review it in aggregate quarterly. Look for recurring themes by manager, team, or reason for leaving, then act on the patterns.