New Hire Onboarding Checklist
A complete new hire onboarding checklist covering pre-boarding, day one, week one, and the first 90 days so every joiner gets a consistent, welcoming start.
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What you get
- A four-phase checklist from offer-accepted through day 90
- Pre-boarding tasks split across HR, IT, and the hiring manager
- Day-one schedule and first-week milestones
- A buddy/manager check-in cadence you can drop into any tool
Template preview
The structure, not the finished file. The PDF and CSV carry the complete version.
New hire details
- Employee name
- Job title
- Manager
- Start date
Pre-boarding (before day one)
Complete these the week before the start date so day one runs smoothly.
HR
- Send signed offer letter and welcome email with start details
- Collect tax, banking, and emergency-contact forms
- Complete right-to-work / I-9 verification
- Add employee to HRIS and payroll
IT
- Order laptop and peripherals
- Create email and SSO accounts
- Provision access to core tools and shared drives
- Ship equipment to remote hires with tracking
Hiring manager
- Prepare a 30/60/90 day plan
- Schedule day-one welcome and team intros
- Assign an onboarding buddy
- Book recurring 1:1s for the first month
The preview stops here; the template continues in the download.
How to use this template
- Duplicate per new hire. Copy the checklist for each joiner and add their name, role, and start date at the top.
- Assign owners. Mark each task with an owner (HR, IT, or manager) so nothing falls between teams.
- Work the phases in order. Complete pre-boarding before day one, then tick week-one and 30/60/90 items as you go.
- Review at 90 days. Use the final section to confirm the hire is ramped and gather onboarding feedback.
Frequently asked questions
How long should onboarding last?
Treat onboarding as a 90-day process, not a one-day event. Pre-boarding and day one set the tone, but the 30/60/90 milestones are what actually get a new hire to full productivity.
Who owns the onboarding checklist?
HR usually owns the overall process, but tasks should have named owners across HR, IT, and the hiring manager. A single accountable onboarding owner keeps everything coordinated.
Can I use this for remote employees?
Yes. The checklist flags equipment shipping and remote intros; add timezone-aware scheduling and an extra buddy check-in for fully remote hires.