Offer Letter Template

Full offer letter template

[Company letterhead] [Date] [Candidate full name] [Candidate address or email] Dear [Candidate first name], We are pleased to offer you the position of [Job title] at [Company legal name]. You will report to [Manager name], [Manager title], and work [on-site at Office address / hybrid, in the office Days per week / remotely from State or country]. Start date. Your first day will be [Start date]. Employment type. This is a [full-time / part-time] position of approximately [number] hours per week. It is classified as [exempt / non-exempt] under the Fair Labor Standards Act. Compensation. Your starting base salary will be [$amount] per year, paid [biweekly / semi-monthly] and subject to standard withholdings. Bonus or commission. [You will be eligible for an annual bonus with a target of X% of base salary, based on company and individual performance under the Bonus plan name. Bonuses are not guaranteed. / Not applicable.] Equity. [Subject to approval by the Board, you will be granted options to purchase N shares, vesting over four years with a one-year cliff, under the Plan name. / Not applicable.] Benefits. You will be eligible for [medical, dental and vision coverage starting First day of the month after start / on start date], [401(k) with X% match], and [other benefits]. Full details are in the enclosed benefits summary. Time off. You will accrue [number] days of paid time off per year, plus [number] paid holidays and paid sick leave as described in our policy and as required by law. Contingencies. This offer is contingent on [satisfactory completion of a background check / reference checks / verification of your identity and eligibility to work in the United States (Form I-9) / signing our Confidentiality and Invention Assignment Agreement]. At-will employment. Your employment with [Company name] is at will, which means either you or the company may end it at any time, with or without cause or notice. Nothing in this letter is a contract for a fixed term. To accept, please sign below and return this letter by [Expiry date]. If you have any questions, contact me at [phone] or [email]. We're looking forward to having you on the team. Sincerely, [Signature] [Hiring manager or HR name] [Title] Accepted by: ____________________ Date: __________ [Candidate full name]

Worked example: salaried, exempt role

Dear Maya, We are pleased to offer you the position of Senior Payroll Specialist at Brightline Health Partners, LLC. You will report to Jordan Lee, Director of Payroll, and work hybrid, in our Denver office on Tuesdays and Thursdays. Your first day will be Monday, November 2, 2026. This is a full-time position of approximately 40 hours per week, classified as exempt under the Fair Labor Standards Act. Your starting base salary will be $78,000 per year, paid semi-monthly. You will be eligible for an annual bonus with a target of 5% of base salary under the 2027 Staff Incentive Plan, based on company and individual results. Bonuses are not guaranteed. You will be eligible for medical, dental and vision coverage from December 1, 2026, and our 401(k) plan with a 4% match from your first paycheck. You will accrue 15 days of PTO per year, plus 10 paid holidays and paid sick leave under our policy and Colorado law. This offer is contingent on a satisfactory background check and verification of your eligibility to work in the United States. Your employment is at will. Please sign and return this letter by Friday, October 16, 2026. Sincerely, Jordan Lee

Offer details to confirm before drafting

Candidate legal name and email

Job title and department— match the approved requisition

Manager name and title

Work location and arrangement— on-site, hybrid (which days), or remote (which state)

Version: hourly, non-exempt role (replace the compensation paragraph)

Compensation. Your starting rate will be [$amount] per hour, paid [weekly / biweekly]. This position is non-exempt, which means you will be paid [1.5 times your regular rate] for hours worked over 40 in a workweek [and as otherwise required by State law, e.g. over 8 hours in a day in California]. Your expected schedule is [days and hours], and schedules may change based on business needs [with the notice required by local scheduling law, if any].

Version: part-time role

Employment type. This is a part-time position of approximately [number] hours per week, typically [days and hours]. Your hourly rate will be [$amount]. Benefits. Part-time employees working [number] or more hours per week are eligible for [list]. You will accrue paid sick leave as described in our policy and as required by [State / city] law. [You are not eligible for Benefit, which is offered to full-time employees.]