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Job Description Templates by Role (11 Roles)
Eleven ready-to-edit job descriptions, from chief of staff to warehouse worker, with duties, must-haves, typical FLSA status and a pay-range placeholder.
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What you get
- Eleven role blocks: chief of staff, administrative assistant, office manager, retail sales associate, operations manager, customer service rep, executive assistant, warehouse worker, bookkeeper, receptionist and sales representative
- Five to seven concrete responsibilities per role, plus must-have and nice-to-have requirements you can trim
- The typical FLSA exempt or non-exempt classification for each role, with the duties-test caveats that trip employers up
- An at-a-glance table of reporting lines and placeholder US pay ranges to replace with your own market data
- A short adaptation checklist so each posting reflects your actual job, not a generic one
Template preview
A preview of the structure. Download the PDF or CSV for the complete, ready-to-use version.
Adapt each description before posting
- Job title as candidates search for it— e.g. 'Office Manager', not 'Workplace Happiness Lead'
- Reports to (title, not name)
- Location and work arrangement— on-site / hybrid (days per week) / remote (which states or countries)
- Schedule and hours— shift times, weekend work, typical weekly hours
Roles at a glance
Pay ranges are illustrative US placeholders only — check local market data before posting.
| Role | Typical FLSA status | Usually reports to | Placeholder pay range |
|---|---|---|---|
| Chief of staff | Exempt | CEO or division head | $110,000–$200,000/yr |
| Administrative assistant | Non-exempt | Office manager or department head | $18–$26/hr |
| Office manager | Often exempt (test duties) | COO, CFO or head of operations | $50,000–$78,000/yr |
| Retail sales associate | Non-exempt | Store manager or assistant manager | $14–$19/hr plus any commission |
1. Chief of staff
Summary: Runs the operating cadence for the CEO (goal-setting, leadership meetings, cross-team projects) so the executive team spends its time on decisions, not coordination. Typical FLSA status: exempt (executive or administrative exemption). Pay: placeholder only, check local market data.
Chief of staff — responsibilities and requirements
- Run the quarterly planning and OKR cycle, and track progress in a weekly leadership review
- Own the leadership-team meeting: agenda, pre-reads, decision log and follow-up on owners and dates
- Lead two to four cross-functional projects at a time that have no natural owner (e.g. a pricing change, an office move, a reorg)
- Prepare board-meeting materials with finance and draft the CEO's internal updates
2. Administrative assistant
Summary: Keeps a team or department running day to day — calendars, documents, supplies, records and first-line questions. Typical FLSA status: non-exempt, so track hours and pay overtime at 1.5x after 40 hours in a workweek. Pay: placeholder only, check local market data.
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How to use this template
- 1
Pick the closest role and copy it
Start from the block that matches at least 70% of the job. If two blocks overlap (office manager and executive assistant often do), merge the duties and delete the rest.
- 2
Rewrite the summary around outcomes
Replace the one-line summary with what this person will have changed after 12 months in your company, such as 'month-end close finished by business day 5'.
- 3
Confirm the FLSA classification against real duties
The classification shown is typical, not automatic. Check the actual duties and the salary level against the federal test and any higher state threshold before you post the role as exempt.
- 4
Set the pay range from market data
Replace the placeholder range with a figure from a current salary survey or your own band. Colorado, California, Washington, New York, Illinois and a growing list of other jurisdictions require a good-faith range in the posting.
- 5
Cut requirements that screen out good people
Move anything that can be learned in the first 90 days into nice-to-have. Drop degree requirements unless the work genuinely needs one.
Frequently asked questions
Can I copy these job descriptions word for word?
You can, but postings perform better when the summary and the top three responsibilities describe your actual job. Keep the structure, rewrite the first lines around outcomes, and delete any duty the person will not really do.
How do I know whether a role is exempt or non-exempt?
Under the FLSA, an exempt role must pass a salary-basis test, a salary-level test and a duties test. The job title never decides it. Administrative assistants, receptionists and bookkeepers almost always fail the duties test, while managers who direct two or more employees usually pass. Some states, including California, apply stricter tests and higher salary thresholds.
Do I have to include a pay range in the job description?
In a growing number of states and cities, yes. Colorado, California, Washington, New York, Illinois and several others require a good-faith pay range in postings, and many cities add their own rules. Even where it is not required, a range reduces late-stage offer declines.
Why are the pay ranges so wide?
Pay for the same title varies heavily by city, industry and company size — a chief of staff at a 30-person startup and one at a public company are different jobs. The ranges are placeholders to show the scale; replace them with data from a current salary survey or your own bands.
What is the difference between an executive assistant and an administrative assistant?
An administrative assistant usually supports a team or department with scheduling, documents and supplies. An executive assistant supports one senior leader and acts on their behalf, triaging email, protecting their calendar and preparing briefings, so judgment and discretion carry more weight in hiring.
Should I require a college degree for these roles?
For most of these roles, no. Skills-based requirements (for example 'two years of full-cycle bookkeeping in QuickBooks') predict performance better and widen the applicant pool. Keep a degree requirement only where the work or a license truly depends on it.