BambooHR is the HR platform that most small and mid-sized teams encounter first when they outgrow spreadsheets.
Per-employee pricingCloudFree trial
Best Onboarding Software for Small Businesses for Remote Teams
Small companies whose people work from home need onboarding judged on published pricing, payroll links, documented know-how and setup effort for a team without a dedicated HR person.
What this audience should prioritize
A small remote company often onboards one hire at a time, with the founder or an office manager doing the work. The new person cannot absorb habits by sitting next to colleagues, so written processes matter more. Setup has to take days, not a project plan, and pricing needs to be visible before a sales call.
Gusto lists its prices openly (the Simple plan is $49 monthly with a $6 per-employee charge) and suits companies of 1 to 100 people who want payroll and onboarding together. Rippling adds account and device setup to the HR record, from an estimated $8 per employee plus a $35 to $40 base, but needs 4 to 10 weeks of configuration. Trainual helps remote staff learn how the company works through documented processes.
Trainual's Core plan, estimated at $249 a month for 10 seats, works out to about $25 per employee for a 10-person company, higher than several HR platforms that include onboarding. Eddy targets small teams without a people ops function, though buyers get a demo rather than a trial, and a quote rather than a price list. Remote-first companies hiring across borders can find employer of record providers such as Deel under Onboarding Software.
Shortlist candidates for Remote Teams
Gusto is the payroll platform that most small businesses encounter first when they realize they need more than a spreadsheet and a quarterly trip to the accountant.
Per-employee pricingCloudFree trial
Rippling is the HR platform that refused to stay in its lane.
Modular pricingCloud
Trainual turns company SOPs, policies and role responsibilities into training playbooks for small and mid-sized businesses.
Tiered pricingCloudFree trial
Process Street runs repeatable checklists, approvals and forms with conditional logic, keeping an audit trail of who approved what and when.
Tiered pricingCloudFree trial
Sapling is onboarding, offboarding and people-data software for mid-market companies, owned by Kallidus since 2022 and sold by quote.
Custom quoteCloud
GoCo is an HR, benefits and onboarding platform for small and mid-sized US employers.
Custom quoteCloud
Eddy is HR software for small businesses covering onboarding, paperwork and first-week tasks, with payroll and hiring on its Premium tier.
Custom quoteCloud
WorkBright is a US onboarding paperwork platform focused on Form I-9 and E-Verify for high-volume employers such as staffing agencies, healthcare and restaurant chains.
Custom quoteCloud
Zoho People is a low-cost HR system from Zoho covering employee records, leave, attendance and performance, with a free edition for small teams.
Tiered pricingCloudFree trial
Frequently asked questions
Is Trainual onboarding software?
It is a knowledge platform used for onboarding. Trainual assigns documented processes for new hires to read, but it does not run multi-step workflows or collect compliance paperwork such as I-9 forms.