policy template · Free download
Health and Safety Policy Template
A health and safety policy template covering responsibilities, hazards, incident reporting, and emergencies so your workplace stays safe, compliant, and prepared.
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What you get
- Adoptable health & safety prose with purpose, scope, and commitment
- Clear employer and employee responsibilities
- Hazard, incident-reporting, and emergency procedures
- A fields block for company name and effective date
Template preview
A preview of the structure. Download the PDF or CSV for the complete, ready-to-use version.
Policy details
- Company name
- Effective date
- Health & safety officer
1. Statement of commitment
[Company name] is committed to providing a safe and healthy workplace for all employees, contractors, and visitors. We will take all reasonably practicable steps to prevent injury and ill health, comply with applicable health and safety laws, and continually improve our safety practices. Health and safety is a shared responsibility owned by everyone.
2. Scope
This policy applies to all employees, contractors, and visitors at any [Company name] location, including offices, sites, and home workspaces. It covers physical safety, ergonomics, mental wellbeing, and emergency preparedness. Specific sites or roles may have additional risk assessments and procedures.
3. Responsibilities
| Who | Responsibility |
|---|---|
| Company / management | Provide a safe environment, equipment, training, and risk assessments |
| Health & safety officer | Maintain procedures, investigate incidents, and track compliance |
| Managers | Ensure their teams follow procedures and report hazards |
| Employees | Work safely, use PPE, and report risks and incidents promptly |
4. General safety rules
- Keep walkways, exits, and work areas clear and tidy
- Use equipment and PPE as trained and intended
- Report hazards, near-misses, and faulty equipment immediately
- Set up an ergonomic, safe workspace, including at home
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How to use this template
- 1
Assign responsibility
Name the person or role accountable for health and safety and confirm who handles incidents and emergencies.
- 2
Map your hazards
Adapt the hazard and procedure sections to your actual workplace, whether office, remote, or site-based.
- 3
Communicate and post
Display required notices, train staff on emergency procedures, and collect acknowledgement.
Frequently asked questions
Does a health and safety policy apply to remote workers?
Yes. Employers retain duties for employees working from home, typically covering ergonomic setup, equipment, and incident reporting. Include home workspaces in your scope and provide guidance or self-assessment checklists.
Why report near-misses if no one was hurt?
Near-misses reveal hazards before they cause injury. Logging and investigating them lets you fix root causes early, which is one of the most effective ways to prevent serious incidents.
Who is responsible for workplace safety?
It's shared. The company provides a safe environment and training, managers enforce procedures, and every employee is responsible for working safely and reporting risks. Naming a health & safety officer keeps it coordinated.