Org Chart Template
An org chart template that maps reporting lines, roles, and spans of control by team so everyone can see how the organisation is structured and where the gaps are.
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What you get
- A simple reporting-line structure you can fill in for any team
- A role-and-reporting table that drives any chart tool
- Span-of-control and vacancy tracking
- Guidance on keeping the chart current as you grow
Template preview
The structure, not the finished file. The PDF and CSV carry the complete version.
Chart details
- Organisation / division
- As-of date
- Maintained by
- Total headcount
Reporting structure
List every role and its manager — this table is the source of truth your chart tool reads from.
Roles & reporting lines
| Name | Role / title | Team | Reports to | Level | Vacant? |
|---|---|---|---|---|---|
| CEO / MD | Executive | Board | 1 | ||
| Function head | — | CEO | 2 | ||
| Manager | — | Function head | 3 | ||
| Individual contributor | — | Manager | 4 |
Spans of control
Check that managers have a healthy number of direct reports — typically 4 to 8.
Manager spans
| Manager | Direct reports | Within 4-8 range? | Notes |
|---|
The preview stops here; the template continues in the download.
How to use this template
- List every role. Capture each role, its holder, and who they report to in the reporting table.
- Build the hierarchy. Use the manager column to assemble levels from the top down, team by team.
- Flag vacancies and spans. Mark open roles and check no manager has too many or too few direct reports.
- Keep it current. Update the chart whenever someone joins, moves, or leaves so it never goes stale.
Frequently asked questions
What's a healthy span of control?
Most managers handle 4-8 direct reports well. Fewer can signal an unnecessary layer; many more risks shallow management. The template flags spans outside this range so you can review them.
How do I keep the org chart up to date?
Tie updates to your joiner, mover, and leaver process — whenever someone changes role, update the reporting table. Many HRIS tools can generate the chart automatically from this same data.
Should I show vacant roles on the org chart?
Yes. Showing open and planned roles turns the chart into a planning tool, not just a directory. The vacant flag links your structure directly to your headcount plan.