Free HR templates
HR Operations & Admin Templates
The back office of HR — data, process, and planning — is where scale either works or breaks. These audits, trackers, and forms keep your operations clean, compliant, and ready to grow.
22 templates, each as a branded PDF and an editable CSV.
- Employee Data Change FormAn employee data change form to capture updates to personal, payroll, role, and contact details with approval and audit fields so HR records stay accurate and traceable.form
- Employee Emergency Contact FormEmergency contact form with primary and secondary contacts, a voluntary medical section, ADA and GDPR privacy wording, and an HR refresh checklist.form
- Employee Information FormAn employee information form that collects personal, employment, payroll, and emergency-contact details in one place so your HRIS and records start complete and accurate.form
- Employee Records ChecklistAn employee records checklist covering every document a complete personnel file needs, where to store it, and how long to retain it so you stay organised and compliant.checklist
- Employee Turnover Rate CalculatorTurnover formulas for monthly, annual, voluntary, and first-year rates, plus retention rate, a cost-of-turnover worksheet, and a 12-month tracker.calculator
- Employment Verification Letter TemplateAn employment verification letter template confirming job title, dates, and salary for lenders, landlords, or visa applications — ready to fill in and sign.template
- Expense Report TemplateExpense report form with an itemized expense table, mileage log, IRS receipt and accountable plan rules, approval block, and state reimbursement law notes.form
- FTE CalculatorFTE calculator with the hours-based formula, a part-time roll-up table, the ACA 120-hour FTE count for large-employer status, and worked budget examples.calculator
- Headcount Planning TemplateA headcount planning template that maps current roles, planned hires, costs, and timing by team so HR and finance can plan growth against budget with confidence.template
- HR Audit ChecklistA comprehensive HR audit checklist covering compliance, records, policies, payroll, and processes so you can find gaps and risks before they become liabilities.checklist
- HR Budget TemplateAn HR budget template covering payroll, benefits, recruiting, L&D, and tooling so you can plan and track the full cost of people operations against actuals all year.template
- HR Compliance Calendar TemplateAn HR compliance calendar template mapping filing deadlines, audits, renewals, and reviews across the year so nothing legally required ever slips through the cracks.calendar
- HR Metrics Dashboard TemplateAn HR metrics dashboard template tracking headcount, turnover, time-to-hire, cost-per-hire, and engagement so you can report on people performance with real numbers.tracker
- HR Process Documentation TemplateAn HR process documentation template (SOP) to capture purpose, steps, owners, systems, and edge cases so any HR process runs consistently no matter who's doing it.template
- Meeting Minutes TemplateA meeting minutes template for capturing attendees, decisions, and action items in any meeting — built with HR and people team meetings in mind.template
- Mileage Log & Reimbursement FormIRS-ready mileage log and reimbursement form with the 2026 rates (72.5 cents to June 30, 76 cents from July 1), trip fields, examples and approvals.tracker
- New Hire Paperwork ChecklistA new hire paperwork checklist covering contracts, tax forms, eligibility verification, and policy sign-offs so every joiner is legally onboarded with nothing missed.checklist
- Org Chart TemplateAn org chart template that maps reporting lines, roles, and spans of control by team so everyone can see how the organisation is structured and where the gaps are.template
- Payroll Register TemplatePayroll register template with per-employee columns, a pay run that reconciles, employer taxes, GL and bank reconciliation, and FLSA/IRS retention rules.tracker
- RACI Chart TemplateRACI chart template with rules for Responsible, Accountable, Consulted and Informed, two filled examples (onboarding, HRIS rollout) and a blank grid.template
- Sign In Sheet TemplateThree printable sheets: training sign-in with OSHA record fields, a visitor log with badge and escort columns, and a daily attendance sheet with codes.tracker
- Weekly Status Report Template (plus Daily Report)A one-page weekly status report and a daily report template, with RAG status rules, a filled People team example with real numbers, and writing tips.template