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Weekly Status Report Template (plus Daily Report)
A one-page weekly status report and a daily report template, with RAG status rules, a filled People team example with real numbers, and writing tips.
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What you get
- A weekly status report layout that fits on one page: summary, metrics, progress, risks, next week
- A daily report template for shift handovers, field teams and new starters
- Red/amber/green definitions that stop every project from being 'green until it's red'
- A filled example for a People team with hiring, onboarding, ER and payroll numbers
- Blank tables for projects, metrics, risks and decisions needed
Template preview
A preview of the structure. Download the PDF or CSV for the complete, ready-to-use version.
Report header
- Team / project
- Author
- Week covered— e.g. Monday, Sept 21 – Friday, Sept 25, 2026
- Overall status— Green / Amber / Red, using the definitions below
RAG status definitions
| Status | Meaning | What the reader should do |
|---|---|---|
| Green | On track for scope, date and budget; no help needed | Nothing |
| Amber | At risk: a date, budget or scope target may be missed, but there is a recovery plan the team controls | Read the risk and plan; be ready to help |
| Red | Will miss a committed date, budget or scope without a decision or help from outside the team | Act on the decision requested this week |
| Complete | Delivered and accepted | Nothing |
Filled example: People Operations weekly report
Team: People Operations · Author: [Name], HR Manager · Week: Sept 21–25, 2026 · Overall: Amber Summary: Hiring is on track for Q4 (14 of 18 offers accepted). Open enrollment prep is amber because the benefits broker's renewal rates arrived 6 days late; we need a decision on the employee contribution split by Wednesday, Sept 30. One new ER case opened; no escalations.
Key metrics (example)
| Metric | This week | Last week | Target | Note |
|---|---|---|---|---|
| Open requisitions | 22 | 25 | < 20 by Oct 31 | 3 filled, 0 new |
| Offers accepted (Q4 to date) | 14 | 11 | 18 by Oct 31 | 1 declined (comp) |
| Median time to fill (days) | 38 | 41 | 35 | Engineering roles 52 days |
| New hires started | 6 | 4 | – | All completed I-9 on day 1 |
Projects and progress (example)
| Project | Status | Done this week | Next week | Due |
|---|---|---|---|---|
| Q4 hiring plan | Green | 3 offers accepted; panel training for 12 interviewers | Final-round interviews for 4 roles | Oct 31 |
| 2027 open enrollment | Amber | Renewal rates received Sept 24 (due Sept 18) | Model 3 contribution options; draft comms | Nov 2 launch |
| HRIS time-off module | Green | UAT with 2 pilot teams; 5 bugs logged, 4 fixed | Fix last bug; train managers | Oct 15 |
| Handbook update (state leave laws) | Red | Counsel review not started | Decision needed: see below | Oct 1 (legal effective date) |
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How to use this template
- 1
Agree the audience and send time
Pick who reads it (manager, leadership, a project sponsor) and a fixed send time, for example Friday by 2 p.m. covering Monday to Friday.
- 2
Write the summary last
Fill in metrics, progress and risks first, then write the three-line summary. A reader who stops after the summary should know the one thing that needs their attention.
- 3
Use RAG status honestly
Apply the definitions in the template. Amber early is useful; a surprise red is not.
- 4
Ask for decisions explicitly
List any decision you need, who needs to make it and by when. This is the section leaders act on.
- 5
Keep the same format every week
Readers scan faster when the layout never changes. Carry open risks forward until they are closed.
Frequently asked questions
What should a weekly report include?
A three-line summary, overall status, the key metrics against target, progress on each project (done this week, next week, due date), risks and issues with owners, and any decisions you need with a deadline. Keep it to one page so readers finish it.
How do you write a weekly status report quickly?
Use the same template every week and update it from your task list or project tool on Friday morning. Fill in metrics and projects first, then write the summary. Most people get it under 20 minutes once the format is fixed.
What is RAG status in a report?
Red, amber, green. Green means on track with no help needed; amber means at risk but the team has a recovery plan; red means a date, budget or scope commitment will be missed without a decision or help from outside the team. Define them in writing so everyone uses them the same way.
What is the difference between a daily and a weekly report?
A daily report records what one person or shift did, what is carrying over and any blockers, and is mainly for handovers and close supervision. A weekly report rolls up progress, metrics and risks for a team or project and asks leaders for decisions.
Who should receive a weekly status report?
Your manager and anyone who needs to act on it: project sponsors, leaders whose decisions you need, and peer teams with dependencies. Keep the distribution list short. People who only need the headline can get the summary lines in a chat channel.