Scheduling and time systems for employers running many sites, regions or countries, where labor rules and forecasting vary by location.
Once schedules span dozens of locations, the hard part is rules: overtime, breaks, union agreements and predictive scheduling laws that differ by city or country. Central operations teams also want labor cost compared across sites. SMB schedulers rarely handle that, so this is where enterprise WFM earns its price.
UKG is built for complex labor rules in unionized, multi-site operations, estimated at $21 to $41 per employee per month depending on product. Legion targets enterprises with 1,000 or more hourly staff and uses AI demand forecasting to generate schedules, estimated at $5 to $15 per employee. Dayforce combines WFM with payroll for companies of 500 to 10,000.
Infor WFM fits enterprises already running Infor ERP in manufacturing, healthcare or retail, and is sold as cloud or on-premise. Smaller multi-site chains often do fine with 7shifts, priced per location, or Deputy from $5 per user billed annually.
Published price means the vendor shows a figure; quote only means it does not. The best-fit and tradeoff lines are each tool's own.
Showing 17 of 17
| Tool | Published price | Best for | Main tradeoff |
|---|---|---|---|
| Infor WFM | ~$6–$18 PEPM (estimated) | Infor WFM is best for enterprise organizations with 5,000 or more employees in manufacturing, healthcare, or retail that are already running Infor's ERP suite and need workforce management deeply integrated with their operational technology stack. | Infor WFM value proposition weakens significantly outside the Infor ERP ecosystem |
| EmpMonitor | $4.66/user/mo billed yearly, or $6 monthly | EmpMonitor suits small and mid-sized desk-based teams, typically 10 to 200 people on Windows, macOS or Ubuntu, that want screenshot and keystroke-level visibility at a low per-user price and have a documented monitoring policy. | Not open source, despite the marketing |
| Open Time Clock | $0/mo | It suits US schools, nonprofits, local government offices and small businesses with hourly or part-time staff who need a free or very cheap time clock, and larger organizations that want unlimited users for a flat fee. | Not open source |
| Dayforce | ~$22 per employee/mo (est.) | Dayforce is best for HR, payroll, and operations leaders at companies with 500 to 10,000 employees who need a unified platform for payroll processing, workforce management, time and attendance, and benefits administration. | Dayforce implementation timeline runs 4 to 9 months, which is longer than most mid-market buyers expect |
| Connecteam | Free up to 10 users; $29/mo per hub | Connecteam is best for operations managers, field supervisors, and business owners managing deskless and frontline workers at companies with 10 to 500 employees across industries like construction, cleaning, healthcare, field services, retail, and food service. | Connecteam scheduling module is functional but less powerful than dedicated tools |
| When I Work | $2.50 per user/mo | When I Work is best for small business owners, shift managers, and operations leads at companies with 5 to 200 hourly workers who need simple, affordable shift scheduling and time tracking without the complexity of enterprise workforce management tools. | When I Work lacks break compliance tools that businesses in regulated states need |
| Homebase | Free; paid from $24/location/mo (annual) | Owners and managers of restaurants, retail stores, cafes, salons, fitness centers, and service businesses with 1 to 100 employees at one or a few locations get the most from Homebase. They need scheduling, time tracking, and basic HR without per-user pricing or enterprise complexity. | Homebase scheduling is basic compared to dedicated scheduling platforms |
| Sling | Free up to 30 users; $1.70/user/mo | Sling is best for restaurant owners, hospitality managers, and shift-based businesses with 5 to 200 employees who need affordable scheduling and team communication. | Sling lacks demand forecasting, which means managers are still guessing on staffing levels |
| 7shifts | Free; paid from $39.99/location/mo | 7shifts is best for restaurant operators managing 1 to 50 locations who need scheduling, tip pooling, and labor cost management in a platform purpose-built for food service. | 7shifts per-location pricing gets expensive fast for multi-unit restaurant groups |
| RipplingSponsored | ~$8/employee/mo + $35-$40/mo (est.) | Rippling is best for technology-forward companies with 50 to 2,000 employees that want to manage HR, IT, and finance operations from a single platform. It fits teams with a technical operations mindset: the kind of company where the head of people operations thinks in systems and workflows rather than forms and approvals. | Rippling setup complexity requires significant implementation investment |
| ADP Workforce Now | ~$23-$30 per employee/mo (est.) | Companies with 50 to 1,000-plus employees that treat payroll as the base layer of their HR stack get the most from ADP Workforce Now. | ADP Workforce Now learning curve frustrates HR teams during implementation and beyond |
| Deputy | $5 per user/mo (annual) | Deputy is best for operations managers and shift supervisors at businesses with 20 to 500 employees that operate on shift-based schedules — retail stores, restaurants, cafes, healthcare clinics, hospitality venues, fitness centers, and field service operations. | Deputy does not include payroll, HR, or hiring, which means a multi-tool stack |
| Legion | ~$5–$15 PEPM (estimated) | Legion WFM is best for enterprise organizations with 1,000 or more hourly employees in retail, hospitality, logistics, or healthcare that need AI-powered demand forecasting and automated scheduling at scale. | Legion WFM enterprise pricing is prohibitive for mid-market organizations |
| UKG | ~$21-$27 per employee/mo (est.) | UKG is best for enterprise HR and operations leaders at companies with 1,000 to 50,000 employees who need advanced workforce scheduling, time and attendance, payroll, and compliance management in a single platform. | UKG Pro versus UKG Ready product split creates buyer confusion |
| Paychex | ~$39/mo + $5 per employee (legacy) | Paychex is best for business owners and HR managers at companies with 10 to 500 employees who want a single vendor for payroll, retirement plans, and benefits administration. It is the right choice when 401(k) administration, workers' compensation, and employer liability management are on the requirements list alongside payroll and HR. | Paychex Flex desktop navigation lags Rippling and BambooHR |
| Paylocity | ~$18-$22 per employee/mo (est.) | HR and finance leads at companies of roughly 100 to 1,000 staff get the most from Paylocity, especially when they need compliance-grade payroll plus benefits administration, time tracking and basic talent management in one login. Pick it when payroll accuracy and tax compliance are hard requirements rather than preferences. | Paylocity implementation timeline is longer than most buyers expect |
| eHour | €4.99 / $5.49 per user/mo | eHour fits agencies, consultants and software development teams, from a handful of people to 100+ users, that track billable hours against project budgets and use Jira. EU data hosting and ISO 27001 certification help European buyers with procurement checks. | No longer open source |
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When scheduling rules differ by location, such as union terms or predictive scheduling laws, or when you need demand-based forecasting across many sites. Below that, SMB schedulers priced per user or per location are usually enough.
